Council meetings

Council holds its Ordinary meetings at 4.00pm on the third Tuesday of each month.

Code of Meeting Practice

Council has adopted a detailed Code of Meeting Practice. The following points answer some commonly asked questions.

When are Council meetings held?

Council holds its Ordinary meetings at 4.00pm on the third Tuesday of each month. Exceptions may arise during December and January, with public notice appearing in the local newspapers.

The venue for the meetings alternates between Grafton and Maclean.  Each meeting commences with an Acknowledgement of Traditional Custodians.

Extraordinary meetings are also arranged from time to time. Again, public notice of those meetings appears in the local newspapers.

When are Council Committee meetings held?

Council has adopted the following Committee structure, to assist the smooth management of the broad range of issues that must be dealt with by Council.

Standing Committee Members Meeting Times
Corporate, Governance & Works Committee Mayor Cr Simmons and Deputy Mayor Kingsley, and Crs Lysaught, Novak and Toms Tuesday week before Ordinary Council
Meeting - commencing 3:00pm
Environment, Planning and Community Committee        Mayor Cr Simmons and Crs Baker, Clancy, Ellem and Williamson  Tuesday week before Ordinary Council Meeting - commencing 4.00pm (or as late as 4.30pm depending on conclusion of CGW Committee Meeting).

Can deputations be made to Council?

Yes. The opportunity to present a deputation to Council Committee meetings is an option available to all members of the community.

Special provisions have been provided by Council in its Code of Meeting Practice Section (6.8). Briefly, an unlimited number of deputations may be made to on site inspection meetings conducted by committees, but only one deputation is permitted on each item listed in the business papers for committee meetings. No deputations are permitted at Ordinary Council meetings.

Please contact the relevant contact officer for each of the standing committees, shown below, at least 24 hours in advance of the meeting date to ensure that your deputation is listed as part of proceedings:

Standing Committee Contact Officer Phone
Corporate, Governance & Works Committee Lesley McBay
lesley.mcbay@clarence.nsw.gov.au
66430 289
Environment, Planning and Community Committee   Debbie McGilvray
debbie.mcgilvray@clarence.nsw.gov.au
66430 203

Are there Public Forums?

Yes. Time is scheduled at each Ordinary monthly meeting of Council for a public forum session.

Public forum sessions are open to any member of the community to address Councillors on any issue not appearing on the business paper for a period of not more than 5 minutes. At each meeting the Mayor will announce the public forum session and community members wishing to do so will be asked to put forward their views.

How can I obtain a business paper or minutes of Committee and Council meetings?

Business papers for Committee meetings are generally available on the Friday preceding the meeting. They form part of the business paper for the following Ordinary Council meeting which is also published on the Friday prior to the Council meeting date.

The best way to access the documents is to read or download all or part of a business paper from this website. Simply click here for a link to the business papers and minutes.

Who do I contact with questions about Council meetings?

For further information or assistance with Council meeting arrangements, please contact Lesley McBay, Executive Support Officer on 6643 0289 or send her an email to lesley.mcbay@clarence.nsw.gov.au.   

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