Petitions

Petitioning is one of the traditional forms by which the public can have their say on issues affecting them. Council will accept written petitions from persons that have a direct interest in the Clarence Valley Local Government Area, such as residents, landowners, and business owners.

The guidelines for petitioning, which are set out in Council’s Code of Meeting Practice, are as follows:

  1. Petitions must be on paper and include the following:
    1. The subject of the petition
    2. Identification of the principal petitioner
    3. Name, address, phone number or email address, and signatures in original writing of each petitioners
    4. Petitions  should  be  prepared  on  the  form  prescribed  (available  on  Council’s website).
  2. The subject of the petition must be limited to items where Council has responsibility or control. If the petition  relates to a matter  over which Council has no responsibility or influence  Council will return the petition to the principal petitioner and, where possible, provide information as to where the petition should be re-directed.
  3. Petitions  that  are  vexatious,  abusive,  propose  action  that  is  unlawful,  or  are  otherwise inappropriate will not be considered.
  4. If a report on the subject matter of the petition is already in the Business Paper then the petition shall be merely tabled at that meeting.
  5. If no report has been prepared at the time the petition is received then a report shall be prepared for the next Council meeting and the petition tabled at that meeting.
  6. To  avoid  breaches  of  the  privacy  legislation,  petitions  shall  not  be  included  in  the attachments to the Business Paper but only tabled at Council meetings.
  7. The petition shall be reported in the minutes of the meeting at which it is tabled  in the following manner:
    1. ‘A petition on (insert the wording from the beginning of the petition) was tabled at the meeting. It was signed by XX number of petitioners.’
    2. Copies of the petition shall not be circulated with the minutes of the meeting.
  8. Copies of petitions shall not be circulated to the public gallery.

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